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§1 · Equipment Acceptance

Inspection & Acceptance

Renter acknowledges inspecting all listed equipment and confirming good working order before departure. Discrepancies must be reported before leaving the pickup location. Acceptance of equipment constitutes agreement that all items are complete and functional.

§2 · Renter's Liability

Full Responsibility During Rental

Renter assumes full responsibility for all equipment from pickup to return. Renter is liable for any and all loss, theft, or damage — accidental or otherwise. Liability extends to full replacement cost of each item and is not limited by the rental fee.

§3(a) · Insurance / Damage Waiver

COI or Damage Waiver Required

Renter must provide a COI naming Rayvn Films LLC as additional insured and loss payee with coverage ≥ replacement value, OR elect a Damage Waiver. The Waiver is NOT insurance — it limits liability for accidental damage only. Where replacement value exceeds $15,000 a COI is required regardless of waiver election, because the Waiver does not cover theft or loss.

§3(b) · Waiver Deductibles & Exclusions

What the Waiver Does & Does Not Cover

Deductible by elected tier: 10% Basic = $2,500 · 12% Standard = $1,000 · 15% Premium = $500. Above the deductible Rayvn Films LLC waives the remaining repair cost for accidental damage. Theft, loss, negligence, unauthorized use, and intentional misuse are never covered at any tier — renter owes full replacement value per §2 and §5. The Waiver is void on breach of any term of this Agreement.

§4 · Return Policy

Return Deadline & Late Fees

Equipment must be returned by 9:00 AM on the agreed return date. Returns after 9:00 AM incur a full additional day charge. Weekend rentals return by Monday 9:00 AM. Renter is responsible for all costs from late return including lost booking revenue.

§5 · Loss, Theft & Damage

Missing or Damaged Equipment

In the event of loss or theft, renter must file a police report immediately and provide a copy to Rayvn Films LLC within 24 hours — failure to do so is itself a breach and voids any waiver protection. Renter shall pay full replacement value for any item not returned or returned in an irreparable state, and Rayvn Films LLC may pursue recovery against the renter and any authorized pickup person identified herein.

§6 · Payment

Payment Due Upon Pickup

Full rental payment is due upon pickup. No deposit. Returned checks or declined cards incur a $50 fee. Any balance not paid when due incurs a one-time flat 15% late fee. Texas Sales Tax (8.25%) applies unless renter provides a valid Form 01-339 exemption certificate.

§7 · Cancellation

Cancellation Policy

More than 48 hours: No charge. 24–48 hours: 50% of rental total. Under 24 hours / same-day: 100% of rental total. Force majeure handled in good faith with rescheduling priority.

§8 · Authorized Use

Prohibited Use

Equipment is for professional production only. Renter shall not sublet, use outside the United States without written consent, modify or attempt repairs, or use equipment inconsistently with its intended purpose. Prohibited use voids the Damage Waiver.

§9 · Governing Law

State of Texas — Harris County

This Agreement is governed by the laws of the State of Texas. Disputes are resolved exclusively in state or federal courts in Harris County, Texas. Prevailing party recovers reasonable attorneys' fees.

§10 · Indemnification

Renter Indemnifies Rayvn Films LLC

Renter agrees to indemnify, defend, and hold harmless Rayvn Films LLC, its owners, employees, and agents from any claims, damages, or costs — including attorneys' fees — arising from renter's use or misuse of the equipment or any breach of this Agreement.